BuildOps x Viewpoint Spectrum

Comprehensive Data Integration

BuildOps integrates with Viewpoint Spectrum to unify your data management. Ensure your project data is accurate, organized, and easily accessible.

• Customers sync bidirectionally between BuildOps and Spectrum. Vendors are created and maintained in Spectrum and imported into BuildOps automatically - no re-keying between systems.
• Customers sync bidirectionally - create them in either Spectrum or BuildOps and the integration keeps both systems aligned. Payment terms are maintained in Spectrum and imported into BuildOps automatically.
• GL departments map to BuildOps classes, so every job, invoice, and cost report aligns with how your accounting team already thinks about the business.
• Purchase orders, receipts, and vendor bills flow between both platforms. What gets ordered in the field lands on the right job in Spectrum without anyone touching it twice.

Streamlined Project Data Sync

Field data automatically syncs with the office, ready for invoicing and project management. Review and approve tasks, notes, photos, and parts ordered, all within BuildOps. Send invoices directly to customers efficiently.

• When a schedule of values is created in BuildOps, SOV billing items are created in Spectrum's Contract Schedule of Values — keeping your project billing aligned from the start.
• Purchase orders created in BuildOps push to Spectrum as PO Receipts. Vendor invoices posted in Spectrum's AP module read back into BuildOps so your procurement and AP teams see the full picture.
• Approve and review everything from one screen, tasks, notes, photos, and parts, before the data hits your accounting system.
• Send invoices to customers directly from BuildOps via email. No switching between platforms to get a bill out the door.
• Jobs created in BuildOps automatically export to Spectrum's Job Costing module, keeping your project data aligned from the start.
• Your field crew captures the work. Your office reviews it. Spectrum gets it clean.

Accurate Invoicing and Reporting

Create accurate invoices within BuildOps. With Viewpoint Spectrum integration, maintain data consistency and streamline reporting processes.

• Build invoices directly from completed work. Labor, materials, and job notes pull in from the field automatically.
• Posted invoices export to Spectrum's Accounts Receivable module as AR invoices. No second entry. No mismatched records between operations and finance.
• Job cost reports in Spectrum match what happened in the field because the data originated from the same place.
• Cut your billing cycle from weeks to days. 
• Every invoice traces back to real work. Fewer disputes. Fewer callbacks from customers asking what they're paying for.

Project Visibility and Financial Control

Monitor invoice statuses and project data as they sync between systems. Track payments, overdue invoices, and project progress to improve operational efficiency.

• See which invoices are posted, pending, or past due in one dashboard that reflects what's actually happening across your jobs.
• Payment data flows from Spectrum into BuildOps so your AR is always current — no end-of-month reconciliation scramble.
• Track job costs throughout the day. Know where your margins stand before the month closes, not after.
• Job data and invoice statuses are visible to both your field managers and your accounting team, without anyone compiling a separate report.
• Flag overdue invoices early and follow up before they age out. Collections become proactive, not reactive.
• Cash flow visibility that used to take a full audit now takes a glance.

The Onboarding Process

Getting your Viewpoint Spectrum integration live is a structured, hands-on process. Our implementation team coordinates with your Spectrum environment to make sure both systems are mapped and validated before your team goes live.

Every integration follows the same proven path: map it, validate it, turn it on. Your data stays clean, your team stays working, and your books stay accurate from the first sync.

Step 1: Financial Mapping and Configuration

We map your existing customers, vendors, GL accounts, GL departments, payment terms, tax rates, and job structures in Viewpoint Spectrum to BuildOps. Every field activity gets a pre-defined landing spot in your ledger. Company codes, department codes, and job numbers are aligned so transactions sync to the right place automatically.

Step 2: Sandbox Validation

Before going live, we run test jobs, invoices, POs, and vendor bills through a validation environment. Tax rates, job cost mappings, and sync behavior are verified so nothing surprises your accounting team when live transactions start flowing.

Step 3:The Bidirectional Handshake

Once validated, we trigger the live sync. BuildOps becomes your system of action for the field, while Viewpoint Spectrum remains your system of record, with data flowing between the two. Field to office. Office to ledger. Operations to finance. No gaps.

Peer Perspective

Contractors running BuildOps and Viewpoint Spectrum together talk about one thing: control.

Less time chasing paper between the field and accounting. Less time re-entering data across two systems. Less time wondering if the books match the job. More time running the business.