Commercial Preventive Maintenance Software
Turn maintenance contracts into reliable margin
Auto-generate recurring visits from agreements, track margin on every contract in real time, and surface renewals before they lapse, so recurring revenue runs on a system, not a calendar.
Trusted by 1,500+ commercial contractors across North America
The Visit Plans Itself
Scope is defined.
Checklist is loaded
Technician readiness
Techs arrive with full asset history and the right checklist already loaded. No calls back to the office to figure out what they're walking into.
Administrative relief
Agreements drive the schedule. Visits auto-generate so your team spends time on real problems, not calendar management.
Customer confidence
Every completed visit creates a record that can be shared with your customers: a clear, consistent paper trail that builds trust and gives them confidence to renew.
From first visit to final renewal
Built for recurring work, not one-offs
Most tools handle one-off calls. BuildOps manages the full PM lifecycle: agreement setup, auto-generated visits, profitability tracking, and renewals, all tied to assets and financials.
Auto-Generated Visit Schedules
Define service frequency once inside the agreement. BuildOps generates recurring visits, assigns qualified techs, and tracks completion rates across every property.
Agreement Profitability
Budgets, costs, revenue, and margin for every agreement are updated as work happens, visible in one place, so nothing catches you off guard at month-end.
Renewal Visibility
Set a notice window on each agreement - 30, 60, 90 days out - and your SA list surfaces what's coming up so your team can act before the clock runs out.
One Record, Every Role
One source of truth for every role
"I show up knowing what I'm walking into—full history, right checklist, no surprises."
Arrive prepared with asset history and PM checklists on mobile.
"Every agreement tells me what's performing, what's costing me, and what's at risk — all in one place."
Track PM completion, margins, and renewals in one view.
"Every agreement runs the same way—every branch."
Standardize PM workflows and protect margins at scale.
Proven Results
What changes when PM runs on BuildOps
"We've seen an increase in day-to-day operations efficiencies that's going to add up to significant savings in time and energy over the course of a year."
"If we didn't have BuildOps and the additional cyber security they give our company, we would be dead in the water."
"The ability to produce reports either on an individual job basis, a quarterly basis, or a project basis is something we'd never seen before in other software that we've used."
"We've cut down in our receivables from about 120 days to 30 days on average."
"Before we knew it, we were seeing quicker turnaround times on job closeout and a huge improvement in the time it took for quotes to be accepted by our customers."
"With BuildOps, we feel like we can go after anything. The sky is the limit as far as the size of the project."
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"BuildOps gave us an all‑in‑one system for both service and projects. Once we saw that, it was a no‑brainer."
"With the integration of BuildOps and Sage Intacct, our accounting system, we've been able to speed up the time it takes for us to bill customers."
"Our consulting division increased 300% because we were able to free up more time from the office to help other customers."
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"Sometimes systems promise you the moon, then you use them and see the weaknesses. It's been the exact opposite with BuildOps. Everything we wanted it to do, it could do."
"We used to be two weeks behind on job costing. Now we're up to date daily."
What makes BuildOps different
Built from the ground up for contractors who run projects, service, and everything in between. Not adapted. Made for the work.
Commercial work isn't an add‑on
Most platforms started in residential and stretched to fit. BuildOps starts with the complexity of commercial work.
Run the work in one connected system
Field, office, finance, and sales — all in one place. No duct-taped tools, no double entry, no dropped balls.
OpsAI is built in, not bolted on
OpsAI is already in your workflows. It recaps the day, calls out risks, and gives every role a clear next step.
Where PM meets the rest of the operation
Preventative maintenance is just the start
Preventative Maintenance data doesn't live in a silo. It powers the entire Service Management platform and turns recurring maintenance into lasting customer relationships and real margin.
Service Management features
Common Questions
Your questions on commercial preventive maintenance software, answered
What is commercial preventive maintenance software for contractors?
Preventive maintenance software helps contractors manage scheduled, recurring service work tied to customer agreements. Instead of dispatching jobs reactively, contractors use preventive maintenance software to automate visit schedules, assign the right technicians, track asset history, and monitor agreement profitability.
For commercial contractors, preventive maintenance software also connects to invoicing and renewal workflows so recurring revenue stays protected.
What are the essential features of a preventive maintenance scheduling tool for commercial teams?
For the complexity of commercial work, these features are by far the most important when it comes to a commercial preventive maintenance software:
- Automated Visit Scheduling—Schedule and automate visits to your customers to set up a recurring source of revenue
- Agreement Profitability Tracking—See how much you’re making off of your service agreements, and make changes to your operations to help increase profits and margins as you build our your recurring service division.
- Asset History—Make sure all team members have access to a full asset and equipment history built into their field apps, and can pull up asset details immediately including what type of work is required to do maintenance on that asset.
- Contract Renewal Visibility—Surface expiring contracts so you can take action to renew them before they lapse and it’s too late.
- AI-powered Maintenance Work Recommendations—Surface pull through work opportunities for new work from field tech notes that sales can act on immediately after work on a job is completed and before customers look elsewhere to solve upcoming issues
What are the key benefits of preventive maintenance software?
There are 2 key benefits of using preventive maintenance software for commercial teams, that affect both the field service business equipment itself, and increasing potential revenue from the business’ customers:
- Reduce Downtime for Your Own Equipment: Prevent downtime and work stoppages by doing regular service and planning when work is done on equipment rather than waiting for critical failures that stop work on the jobsite.
- Revenue Increase & Benefits To Customers: The same thing you’re doing for yourself, you can do for your customers. Flag system deficiencies and small problems that require attention to build trust with your customers and unlock additional work. You can also set up scheduled maintenance agreements to build a stable source of recurring revenue for your business.
What is the best preventive maintenance software for commercial contractors?
For commercial contractors managing multi-property agreements, service operations, and project work in the same business, BuildOps is purpose-built for that complexity. It handles the full preventive maintenance lifecycle in a single platform from agreement setup and automated scheduling to profitability tracking and renewal management.
Contractors focused purely on residential work may find lighter tools sufficient, but commercial operations need something built for the volume and the margin exposure that comes with it.
How does maintenance software prevent equipment downtime?
Preventative maintenance software helps prevent equipment downtime by transitioning your team from a reactive mindset to a preventative mindset. Reactive is “run-to-failure", which means you are repairing equipment on the fly without a schedule, so equipment goes down and jobsite productivity takes a huge blow. It’s also very hard to predict work schedules or when work will continue when you’re dealing with bigger problems or massive failures caused by a lack of planning and scheduled maintenance.
A proactive and preventive mindset reduces unexpected work stoppages by automating scheduling and performing equipment maintenance on a planned schedule. The software will schedule maintenance, remind you to do it on your schedule, and can flag system and equipment deficiencies that require your attention before they turn into big problems that are much harder to solve.
Can BuildOps manage both preventive maintenance agreements and high-volume service in the same system?
Yes, and it's one of the things that separates BuildOps from tools built for one or the other. Service agreements, dispatch, and maintenance workflows run natively alongside project management, document control, and job costing. That means a team can be renewing preventive maintenance agreements and managing a commercial build in the same system, without switching platforms or reconciling data between them. As the service side of the business scales, the project side scales with it.