Purchasing and Inventory
Right part. Right job. Every time
From the warehouse to the truck to the job site, field teams see what's on hand, create POs from the field, and log what was used without leaving the app. Every part captured. Every cost tied to the job. Nothing to reconstruct at the end of the week.
Trusted by 1,500+ commercial contractors across North America
Built for Service Teams
Parts move. Costs follow. Nothing falls off the job report
What's on the truck
Techs see what's been logged on their truck before they head out right from the app. Spot a gap? Request from the warehouse before the first job starts.
POs without the pain
Snap a receipt photo on mobile. OpsAI fills in vendor, items, and costs.
Costs that close with the call
Every part logged on a job flows to the invoice and job report. No re-keying.
Built for the field
Purchasing connected to the job
A tech shouldn't have to call the warehouse to find out what's on the truck. In BuildOps, stock visibility, PO creation, and parts logging all live in the same app they're already using, so the field runs without the back-and-forth.
AI PO Scanning on Mobile
Snap a photo of a PO or receipt in the field. OpsAI reads vendor, dates, and line items and fills it all in. Review, adjust, save in seconds.
Stock Visibility Across Every Location
Set min/max thresholds. See what's on hand, reserved, and low across every location.
Warehouse Transfers
Move parts between warehouses, trucks, and job sites. Every transfer tracked, every location updated
Field, Warehouse and Office, aligned
One system for parts, POs, and costs
"I check my truck before I leave. Need a part? I know before I roll."
Check truck stock and log parts used right from the mobile app.
"I know what's low, what's reserved, and what needs to move—without a spreadsheet."
Track counts, run transfers, and set reorder thresholds from one screen.
"Material costs used to be the last thing I'd find out about. Now I see them close with the job before billing even starts."
Material costs that close with the job, no hunting, no re-keying.
Proven Results
Real-world impact for commercial leaders
"We've seen an increase in day-to-day operations efficiencies that's going to add up to significant savings in time and energy over the course of a year."
"If we didn't have BuildOps and the additional cyber security they give our company, we would be dead in the water."
"The ability to produce reports either on an individual job basis, a quarterly basis, or a project basis is something we'd never seen before in other software that we've used."
"We've cut down in our receivables from about 120 days to 30 days on average."
"Before we knew it, we were seeing quicker turnaround times on job closeout and a huge improvement in the time it took for quotes to be accepted by our customers."
"With BuildOps, we feel like we can go after anything. The sky is the limit as far as the size of the project."
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"BuildOps gave us an all‑in‑one system for both service and projects. Once we saw that, it was a no‑brainer."
"With the integration of BuildOps and Sage Intacct, our accounting system, we've been able to speed up the time it takes for us to bill customers."
"Our consulting division increased 300% because we were able to free up more time from the office to help other customers."
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"Sometimes systems promise you the moon, then you use them and see the weaknesses. It's been the exact opposite with BuildOps. Everything we wanted it to do, it could do."
"We used to be two weeks behind on job costing. Now we're up to date daily."
What makes BuildOps different
Built from the ground up for contractors who run projects, service, and everything in between. Not adapted. Made for the work.
Commercial work isn't an add‑on
Most platforms started in residential and stretched to fit. BuildOps starts with the complexity of commercial work.
Run the work in one connected system
Field, office, finance, and sales — all in one place. No duct-taped tools, no double entry, no dropped balls.
OpsAI is built in, not bolted on
OpsAI is already in your workflows. It recaps the day, calls out risks, and gives every role a clear next step.
Total Platform Synergy
Purchasing is just the beginning
Material costs flow from the job to the invoice, tied to every service call and PM visit in the system. Explore the modules that keep service operations running and billing closing on time.
Service Management features
Common Questions
Your questions on purchasing and inventory, answered
What is purchasing and inventory software for field service contractors?
For field service contractors, purchasing software isn't just about managing orders. It's about knowing what every job actually cost — without chasing receipts or reconciling spreadsheets at month-end. BuildOps connects every PO, transfer, and part used directly to the job, so the cost picture is complete before the invoice goes out.
How to pick contractor inventory software?
Look for software that ties purchasing to job costing, tracks parts across trucks and warehouses, lets techs create POs from the field, and syncs to your ERP without manual re-entry. The things that separate purpose-built contractor tools from generic options: truck-level stock tracking, field-based receiving, and material costs that close with the job.
Can purchasing software lower contractor costs?
When purchasing connects to the job, you stop buying on gut feel. Contractors using BuildOps get clear visibility into what was ordered, received, and used — so cost decisions are grounded in data, not tribal knowledge. Fewer surprise overruns. Fewer redundant orders. Job reports that reflect what actually happened.
How does inventory software stop parts going missing?
Every transfer, issue, and adjustment is logged in BuildOps — across warehouses, trucks, and job sites. Techs log parts from the mobile app. The office sees it instantly. One shared record. No hunting down what moved where.
Best inventory software for contractors?
For commercial contractors managing multi-site accounts and truck stock, BuildOps is built for that complexity. Most alternatives started residential and stretched to fit commercial work.
Does BuildOps purchasing integrate with QuickBooks or NetSuite?
Yes. BuildOps connects with QuickBooks, Sage Intacct, NetSuite, Spectrum, and Vista. For service teams, that means parts used on a job, POs created in the field, and material costs all flow to your ERP without re-entry. How the integration works in depth depends on your ERP — our team walks you through your specific setup.