Right part. Right job. Every time

Field service purchasing and inventory software unifies all the necessary purchasing aspects of managing field service projects with the other aspects of the operation, primarily to keep project budgets and spending on track. The software tracks POs, materials, labor, vendor commitments, change orders, and submittals as they are going through, and then summarizes the information to track against budget, project scope, and profit margins.

If you work in commercial field service, large-scale projects require much more complex inventory tracking due to change orders and submittals. To enable this kind of large-scale commercial project, you need an inventory software with these kinds of features:

• Techs can create POs directly from the field using their mobile app
• Parts can be tracked anywhere in the operations, whether on jobsites, in the warehouse, or in a truck
• Auto-filled records in the platform from PO photos or vendor bills
• Mobile app allows inventory access or status updates to all team members instantly
• Real-time data sync so all team members see the same source of truth
• Direct and automated connection of inventory (parts used on job) to invoice (what’s billed to customer)
• Stock visibility and min/max thresholds across every inventory location

When purchasing is tied to a project, phase, and cost code, you can see committed costs against the budget before the invoices hit AP. That early visibility helps PMs and finance catch overruns while there's still time to act, rather than waiting until the end of the month for a team meeting, or even worse the end of the project when it’s already too late to do anything.

When purchasing connects to the job, you stop buying on gut feel. Contractors use field service inventory and purchasing software to get clear visibility into what was ordered, received, and used so cost decisions are grounded in data, not tribal knowledge. Field service teams see fewer surprise overruns, fewer redundant orders, and job reports that reflect what actually happened.

When you can track every transfer, issue, and adjustment across warehouses, trucks, and job sites and techs log parts directly from their mobile app, the office sees it instantly. One shared record. No hunting down what moved where.

OpsAI is live and in production today. Teams are using it now across dispatch, field documentation, asset capture, invoicing, and payment matching. It ships as part of BuildOps, not as a separate add-on.

Finance teams primarily use OpsAI to pull information from PO photos, extracting vendor, date, and line items to fill in records, and to match bulk payment to open invoices across multiple lines.

Finance teams have seen results like 80% less data entry using our PO scanning tools, have saved hours every month using our invoice automation, and love the ability to turn tech voice notes into structured field notes that convert to invoice notes in seconds.

BuildOps integrates with the ERPs frequently used by commercial field service teams including Sage, Viewpoint, and Quickbooks. BuildOps syncs field data (time tracking, POs, invoicing, etc.) directly with your ERP's job costing and payroll modules. Data flows both ways, keeping financials accurate without manual re-entry.

BuildOps is an operational backbone for commercial construction teams to build on top of, no matter what other tools are in your tech stack.

BuildOps supports Standard, Weighted Average, FIFO, and LIFO, and different methods can be applied per item within the same tenant. Costs calculate automatically at receipt and issuance based on the method assigned, keeping job and project actuals accurate as materials move through the system.

Yes. Field teams can create POs from mobile and scan receipts with AI PO recognition. OpsAI reads vendor info, line items, and dates so field purchases hit the system fast.

Three-way matching in BuildOps connects the PO (what you ordered), the receipt (what arrived), and the vendor bill (what you're being charged), so AP only pays for what was actually ordered and received. Discrepancies surface in the bill review before payment is processed. Three-way matching is available for Sage Intacct, NetSuite, and Spectrum. Our team confirms configuration requirements during implementation.

Yes. BuildOps tracks stock across warehouses, trucks, and job sites. When field teams log parts used on a job, inventory quantities and costs update accordingly, giving office teams visibility into what's on hand, what's been used, and what needs to be replenished. Stock counts reflect what's been entered and physical counts require a manual reconciliation step.

Yes. BuildOps handles purchasing across service operations and construction projects in the same platform, including multi-job POs, field orders, and drop-ship purchases all tracked alongside job costs. For contractors running both service and projects, purchasing data flows to the same job costing and ERP layer without maintaining separate systems.