Preventive Maintenance Software
Turn maintenance contracts into reliable margin
Auto-generate recurring visits from agreements, track margin on every contract in real time, and surface renewals before they lapse, so recurring revenue runs on a system, not a calendar.
Trusted by 1,500+ commercial contractors across North America
The Visit Plans Itself
Scope is defined.
Checklist is loaded
Technician readiness
Techs arrive with full asset history and the right checklist already loaded. No calls back to the office to figure out what they're walking into.
Administrative relief
Agreements drive the schedule. Visits auto-generate so your team spends time on real problems, not calendar management.
Customer confidence
Every completed visit creates a record that can be shared with your customers: a clear, consistent paper trail that builds trust and gives them confidence to renew.
From first visit to final renewal
Built for recurring work, not one-offs
Most tools handle one-off calls. BuildOps manages the full PM lifecycle: agreement setup, auto-generated visits, profitability tracking, and renewals, all tied to assets and financials.
Auto-Generated Visit Schedules
Define service frequency once inside the agreement. BuildOps generates recurring visits, assigns qualified techs, and tracks completion rates across every property.
Agreement Profitability
Budgets, costs, revenue, and margin for every agreement are updated as work happens, visible in one place, so nothing catches you off guard at month-end.
Renewal Visibility
Set a notice window on each agreement - 30, 60, 90 days out - and your SA list surfaces what's coming up so your team can act before the clock runs out.
One Record, Every Role
One source of truth for every role
"I show up knowing what I'm walking into—full history, right checklist, no surprises."
Arrive prepared with asset history and PM checklists on mobile.
"Every agreement tells me what's performing, what's costing me, and what's at risk — all in one place."
Track PM completion, margins, and renewals in one view.
"Every agreement runs the same way—every branch."
Standardize PM workflows and protect margins at scale.
Proven Results
What changes when PM runs on BuildOps
"We've seen an increase in day-to-day operations efficiencies that's going to add up to significant savings in time and energy over the course of a year."
"If we didn't have BuildOps and the additional cyber security they give our company, we would be dead in the water."
"The ability to produce reports either on an individual job basis, a quarterly basis, or a project basis is something we'd never seen before in other software that we've used."
"We've cut down in our receivables from about 120 days to 30 days on average."
"Before we knew it, we were seeing quicker turnaround times on job closeout and a huge improvement in the time it took for quotes to be accepted by our customers."
"With BuildOps, we feel like we can go after anything. The sky is the limit as far as the size of the project."
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"BuildOps gave us an all‑in‑one system for both service and projects. Once we saw that, it was a no‑brainer."
"With the integration of BuildOps and Sage Intacct, our accounting system, we've been able to speed up the time it takes for us to bill customers."
"Our consulting division increased 300% because we were able to free up more time from the office to help other customers."
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"Sometimes systems promise you the moon, then you use them and see the weaknesses. It's been the exact opposite with BuildOps. Everything we wanted it to do, it could do."
"We used to be two weeks behind on job costing. Now we're up to date daily."
What makes BuildOps different
Built from the ground up for contractors who run projects, service, and everything in between. Not adapted. Made for the work.
Commercial work isn't an add‑on
Most platforms started in residential and stretched to fit. BuildOps starts with the complexity of commercial work.
Run the work in one connected system
Field, office, finance, and sales — all in one place. No duct-taped tools, no double entry, no dropped balls.
OpsAI is built in, not bolted on
OpsAI is already in your workflows. It recaps the day, calls out risks, and gives every role a clear next step.
Where PM meets the rest of the operation
Preventative maintenance is just the start
Preventative Maintenance data doesn't live in a silo. It powers the entire Service Management platform and turns recurring maintenance into lasting customer relationships and real margin.
Service Management features
Common Questions
Your questions on preventative maintenace, answered
What preventive maintenance features matter most for commercial contractors?
Commercial PM work is more complex than residential. You're managing agreements across multiple properties, tracking assets at scale, and protecting margin on recurring contracts. The features that matter most are automated visit scheduling tied directly to service agreements, agreement profitability tracking, asset history accessible in the field, and renewal visibility that surfaces expiring contracts before they lapse. BuildOps includes all of these natively, connected to your dispatch, inventory, and financials.
What are the key benefits of using preventive maintenance software in the field?
The biggest benefit is that scheduled work actually happens. When visits auto-generate from agreements and techs show up with full asset history and the right checklist, completion rates go up and callbacks go down. You also get visibility that reactive work doesn't give you: margin per agreement, renewal risk, and which properties are costing you more than they should.
What should contractors look for in preventive maintenance scheduling software?
Look for scheduling that's driven by your agreements, not manually built every week. The best preventive maintenance scheduling software ties visit frequency directly to contract terms, recommends the right tech based on skills and distance to the job, and tracks completion against what was promised. If the scheduling tool doesn't connect to your asset records and your financials, you're still managing the gaps yourself.
What is the best preventive maintenance software for commercial contractors?
For commercial contractors managing multi-property agreements, service operations, and project work in the same business, BuildOps is purpose-built for that complexity. It handles the full PM lifecycle in a single platform, from agreement setup and automated scheduling to profitability tracking and renewal management. Contractors focused purely on residential work may find lighter tools sufficient, but commercial operations need something built for the volume and the margin exposure that comes with it.
What is preventive maintenance software for contractors?
Preventive maintenance software helps contractors manage scheduled, recurring service work tied to customer agreements. Instead of dispatching jobs reactively, contractors use PM software to automate visit schedules, assign the right technicians, track asset history, and monitor agreement profitability. For commercial contractors, it also connects to invoicing and renewal workflows so recurring revenue stays protected.
Can BuildOps manage both high-volume service and complex build phases?
Yes, and it's one of the things that separates BuildOps from tools built for one or the other. Service agreements, dispatch, and maintenance workflows run natively alongside project management, document control, and job costing. That means a team can be renewing PM agreements and managing a commercial build in the same system, without switching platforms or reconciling data between them. As the service side of the business scales, the project side scales with it.