Getting paid on time shouldn’t be a headache. For plumbing professionals—whether you're a field tech, contractor, or business owner—manual invoicing leads to lost paperwork, errors, and wasted hours chasing payments. The right plumbing invoice software speeds up billing, reduces mistakes, and helps you get paid faster.
In the plumbing industry, efficiency matters. This guide covers everything from choosing the best invoicing software to key features, top picks for commercial and residential plumbers, and the biggest benefits of automating your invoicing process.
Before diving into the best options, let’s start with how to pick the right plumbing invoice software for your team. The right choice depends on your workflow, client base, and the specific needs of your business.
The right plumbing invoice software should make billing faster, reduce errors, and help you stay on top of payments. Whether you're a field tech, contractor, or business owner, the goal is to choose a tool that fits your workflow and keeps cash flow steady. Before making a decision, consider these key factors:
A strong plumbing invoice software should handle the heavy lifting when it comes to billing. Next, we’ll go over the six essential features to look for when choosing the best option.
The right plumbing invoice software helps contractors, field techs, and business owners streamline billing, reduce errors, and get paid faster. Whether it’s automating invoice tracking, processing payments, or managing service agreements, having the right tools in place keeps cash flow steady and operations running smoothly. Here are six essential features to look for.
1. Automated scheduling for invoice management
Staying on top of invoices means knowing when to send them, follow up on overdue payments, and schedule recurring billing for repeat clients. Plumbing invoice software with automated scheduling ensures nothing slips through the cracks. Too often, plumbing contractors lose track of invoices for routine maintenance jobs. Let’s say your team services a restaurant’s grease traps every three months. Without an automated system, those invoices might be forgotten until the client calls with an issue. A scheduling software for plumbing businesses keeps invoices on track, so recurring jobs get billed on time.
2. Mobile access for field technicians
Plumbing techs aren’t sitting behind a desk—they’re out on jobs, moving from one location to the next. The ability to create and send invoices right from a mobile app speeds up the payment process and reduces paperwork. For instance, a service tech handling an emergency pipe repair might jot down invoice details on paper, planning to enter them later. But by the time they get back to the office, details are lost, and the invoice gets delayed. With a mobile invoicing software for plumbing contractors, invoices can be created and sent immediately, ensuring accuracy and faster payments.
3. Integrated payment processing
Chasing down payments is one of the biggest headaches for plumbing businesses. Offering multiple payment options—including credit cards, ACH transfers, and online payments—helps customers settle their invoices faster. For example, a small plumbing business that handles residential calls might complete a water heater installation only to find the customer prefers to pay by card. Without an integrated system, payment is delayed, and follow-ups become necessary. An invoicing payment software for plumbing businesses allows techs to accept payments instantly on-site, reducing outstanding balances.
According to recent data, 70% of invoices that offer same-day payment options are paid within a week, compared to just 45% without them. That gap can make or break monthly revenue for plumbing contractors. By enabling real-time payment options in the field, businesses close the loop on jobs faster and free up cash that would otherwise be tied up in unpaid balances. More findings are available in the full breakdown on the invoicing sweet spot.
Tired of chasing payments and drowning in paperwork? BuildOps field service invoicing software does more than just keep your books afloat – it streamlines your jobs, gets you paid faster, and keeps your cash flowing. Ditch the admin stress and see how BuildOps can keep your business running smoothly.
4. Fleet tracking to optimize job costs
Fuel costs, travel time, and technician availability all impact the final cost of a plumbing job. If a business isn’t tracking its fleet efficiently, invoice pricing can be inconsistent. Picture a dispatcher sending a tech across town for a quick repair when another technician was finishing a job just two blocks away. The extra mileage increases costs, but the customer is still billed a standard rate. Having a fleet tracking software for plumbing companies helps optimize routes, control job costs, and ensure accurate invoicing.
5. Customizable service agreements for recurring clients
Many plumbing companies rely on repeat business, especially for commercial clients. Having customizable service agreements built into plumbing invoice software allows contractors to set up consistent pricing, automated invoices, and contract-specific billing terms. Think of a plumbing company managing multiple apartment complexes. Each property requires different service agreements—some cover routine inspections, others include emergency repairs. Without a proper system, invoices can be miscalculated, leading to billing disputes. A service agreement software for plumbing businesses ensures every contract is billed correctly and on time.
6. Real-time reporting for invoice tracking
Without clear financial reporting, plumbing business owners struggle to see which invoices are overdue, which payments are pending, and how much revenue is coming in. Plumbing invoice software with real-time reporting keeps everything in check. Let’s say a plumbing contractor realizes they’re behind on accounts receivable. They log into their software and manually sift through invoices, only to miss a few outstanding balances. With an invoicing reporting software for plumbing businesses, all unpaid invoices are visible at a glance, making it easier to follow up and keep cash flow steady.
Other valuable features to look for in a plumbing invoice software
Beyond core invoicing functions, some features can make a big difference in how smoothly your plumbing business runs. These tools add efficiency, reduce errors, and help teams stay organized. Here are a few valuable additions to consider.
While these features may not be essential for every plumbing business, they can save time and eliminate common billing headaches. Now, let’s explore the best plumbing invoice software options available.
BuildOps was built specifically for commercial contractors who need more than just a simple invoicing tool. It connects invoicing with scheduling, dispatching, and job tracking—all in one platform. Unlike other solutions that cater mostly to residential work, BuildOps is designed for large-scale plumbing operations that handle complex projects and recurring service contracts.
How Pricing Works: We offer live demos every week and you can also book a personalized session to go over the features and find the perfect solution for your business.
Features Beyond Invoicing: Beyond invoicing, BuildOps offers job costing, service agreements, and technician tracking. These tools help commercial plumbing companies manage high-volume work without drowning in paperwork.
What Sets It Apart For Commercial: BuildOps is designed for the unique challenges of commercial plumbing—handling complex jobs, multiple teams, and contract-based work with ease. Automated workflows and real-time tracking make it easier to bill faster and keep projects running smoothly.
Curious to learn how it works? BuildOps invoice software for plumbing businesses helps contractors send invoices instantly, track payments, and keep cash flow steady—without the manual work.
Housecall Pro is a popular choice for residential plumbers who need an easy-to-use invoicing system. It’s built for small businesses that want a straightforward way to send invoices, collect payments, and manage customer relationships. While it works well for home service pros, it may not have the advanced tools required for large-scale commercial plumbing operations.
How Pricing Works: Housecall Pro offers tiered pricing, with costs based on the number of users and included features. Plans start with basic invoicing and increase in price as more tools are added.
Features Beyond Invoicing: In addition to invoicing, Housecall Pro includes job scheduling, automated customer reminders, and basic marketing tools to help residential plumbers keep business flowing.
What Sets It Apart For Residential: Designed with homeowners in mind, Housecall Pro makes it easy to send invoices via text, offer financing options, and keep track of repeat customers.
Jobber is an invoicing tool designed for general contractors who manage a mix of plumbing and other trades. It’s a flexible option for businesses handling multiple service types, but it may not have the depth needed for plumbing companies looking for more industry-specific tools.
How Pricing Works: Jobber offers different pricing tiers, with costs based on the number of users and included features. Plans range from basic invoicing to full business management solutions.
Features Beyond Invoicing: Jobber includes tools for scheduling, quoting, and customer relationship management, making it a solid choice for contractors working across multiple trades.
What Sets It Apart For General Contractors: Jobber is ideal for contractors juggling various service types, offering a broad set of features that apply across industries. However, plumbing-specific businesses may prefer a more specialized solution.
Not every plumbing business has the same invoicing needs. While some contractors need an all-in-one management system, others might just need a simple, budget-friendly invoicing tool. Here are some other notable plumbing invoice software options that might be a better fit depending on your business size and workflow.
Workiz
Workiz is an invoicing and field service management tool designed for small to mid-sized home service businesses, including plumbing companies. It provides a mix of job scheduling, invoicing, and payment processing, making it a useful all-around solution. However, it may not be the best choice for commercial plumbing contractors who require more advanced reporting and project tracking.
How Pricing Works: Workiz offers multiple pricing tiers, with costs depending on the number of users and additional features like phone call tracking and automation.
Features Beyond Invoicing: Workiz includes a built-in phone system, online booking, and customer relationship tools to help small plumbing businesses stay organized.
What Sets It Apart For Small Businesses: Workiz is built for small service teams that need a user-friendly invoicing and dispatching system in one place.
Invoicera
Invoicera is an invoicing platform designed for freelancers and independent contractors. It supports multi-currency invoicing, recurring billing, and workflow automation, making it ideal for solo plumbing professionals. Hence why larger plumbing businesses may find it lacks some of the advanced scheduling and dispatching tools they need.
How Pricing Works: Invoicera offers a free plan for basic invoicing needs, with paid plans that scale based on the number of clients and additional automation features.
Features Beyond Invoicing: The software includes expense tracking, time management tools, and detailed invoice customization options.
What Sets It Apart For Independent Contractors: Invoicera is ideal for solo plumbers who need a straightforward, customizable invoicing tool without the complexity of full-service business management software.
Joist
Joist is a simple invoicing and estimating tool designed specifically for tradespeople, including plumbers. It allows users to create professional invoices and estimates quickly from a mobile device. While great for small plumbing businesses, it lacks integration with larger job management systems, which may be a drawback for growing companies.
How Pricing Works: Joist offers a free basic plan, with premium features available through subscription plans.
Features Beyond Invoicing: The software includes estimating, digital signatures, and cost-tracking tools to help contractors create accurate quotes and invoices on the go.
What Sets It Apart For Plumbing Estimates: Joist is ideal for plumbers who need a simple, mobile-friendly solution for creating estimates and sending invoices on-site.
FieldEdge
FieldEdge is a full-service field management software with invoicing features tailored for plumbing businesses. It includes real-time job tracking, customer management, and financial reporting, making it well-suited for larger plumbing companies. However, smaller businesses may find it more complex and expensive than necessary.
How Pricing Works: FieldEdge operates on a subscription-based pricing model, with costs varying based on the number of users and included features.
Features Beyond Invoicing: FieldEdge offers dispatching, job scheduling, and customer history tracking to help plumbing businesses streamline operations.
What Sets It Apart For Service Management: FieldEdge is designed for plumbing companies that need a robust invoicing tool combined with service tracking and team management.
Invoice Fly
Invoice Fly is a lightweight invoicing solution for plumbers who want a simple and affordable way to send invoices and track payments. While it works well for independent plumbers, it lacks the job management and scheduling features found in more comprehensive platforms.
How Pricing Works: Invoice Fly offers basic invoicing features for free, with paid plans unlocking advanced customization and automation tools.
Features Beyond Invoicing: It includes invoice templates, expense tracking, and payment reminders to help small plumbing businesses manage their cash flow.
What Sets It Apart For Plumbing Contractors: Invoice Fly is a great choice for plumbers who only need invoicing without the added complexity of full-scale business management software.
Handling invoices manually can slow down a plumbing business. Lost paperwork, late payments, and invoicing mistakes add up, costing time and money. Plumbing invoice software takes the hassle out of billing, helping contractors, field techs, and business owners stay organized, get paid faster, and improve their cash flow. Let’s look at some of the biggest benefits.
1. Faster payments and improved cash flow
Late payments are a common struggle for plumbing contractors, especially when juggling multiple service calls each day. With plumbing invoice software, invoices can be sent instantly, and customers can pay online, reducing wait times. Picture wrapping up a water heater installation and having to chase down payment weeks later. Instead, with digital invoicing, you send the bill before leaving the job site, and the customer settles it on the spot. Many plumbing businesses increase their revenue by switching to automated billing and online payment processing. Find out how invoicing software helps speed up payments, dive deeper, and learn all there is to know about in this guide to plumbing invoicing.
A recent industry report found that plumbing companies who bill within 24 hours of completing a job get paid up to 80% faster. Yet, only 1 in 3 contractors hit that window. That gap between work completed and invoice sent—known as the “invoicing sweet spot”—can seriously impact cash flow. Learn how staying within this window makes a measurable difference in the data on the invoicing sweet spot.
2. Reduced paperwork and administrative tasks
Between work orders, estimates, and receipts, plumbing businesses generate a mountain of paperwork. Without a digital invoicing system, keeping track of it all can be overwhelming. For example, a plumbing company handling both residential and commercial jobs might spend hours each week sorting invoices and manually tracking payments. Automating these tasks helps businesses operate more efficiently, freeing up time to focus on service calls instead of office work. A deeper look at how plumbing companies improve efficiency can be found in the plumbing company growth data.
3. Fewer invoicing errors and disputes
Mistakes in invoicing—miscalculating labor hours, missing service fees, or applying incorrect tax rates—can lead to disputes and payment delays. Consider a plumber billing a commercial client for a major job. A small pricing error results in an undercharged invoice, eating into the company’s profits. With automated invoice calculations, businesses ensure that every charge is accurate, reducing disputes and speeding up payments. Industry insights highlight how plumbing companies minimize invoicing errors in the plumbing industry report.
4. Better customer experience and professionalism
A smooth invoicing process leaves a lasting impression on customers. Clear, branded invoices with itemized charges and easy payment options make it simple for clients to settle their bills. For instance, a homeowner dealing with an urgent pipe leak appreciates receiving a professional, detailed invoice via email, with a secure link to pay online. The convenience builds trust and increases the likelihood of repeat business. Modern invoicing systems help plumbing businesses create a seamless experience, making it easier for customers to pay quickly and hassle-free.
5. Easier tracking of unpaid invoices
Tracking overdue invoices manually can be a nightmare, especially when managing multiple clients and service calls. Without a proper system, payments slip through the cracks, leading to financial strain. Say a plumbing contractor reviewing their monthly revenue might notice missing payments but struggle to identify which clients haven’t paid. With automated invoice tracking, outstanding balances are flagged instantly, and payment reminders go out automatically. This helps businesses maintain steady cash flow and minimize losses.
6. Integration with job scheduling and accounting software
Manually transferring invoice details between job scheduling, accounting, and CRM software can slow down operations and create room for errors. A plumbing invoice system that integrates with other tools eliminates double data entry and streamlines financial management. Imagine a plumbing business using job scheduling software can have invoices automatically generated once a job is completed. Syncing invoicing with accounting software also keeps financial records updated in real time, cutting down on admin work and reducing bookkeeping errors.
7. Scalability for growing plumbing businesses
As plumbing businesses expand, their invoicing needs become more complex. A scalable invoicing solution grows alongside the company, ensuring financial processes remain efficient. Picture a small plumbing business handling local residential jobs might start with simple invoicing software. But as they take on commercial clients and long-term service contracts, they need advanced features like reporting, contract management, and multi-user access. Choosing the right plumbing invoicing software ensures a business can scale smoothly without bottlenecks in financial operations.
Plumbing contractors, field techs, and business owners often have questions about plumbing invoice software—how it works, whether it’s worth the cost, and how to get the most out of it. Below, we answer some of the most common questions to help you decide if it’s the right fit for your business.
1. What is plumbing invoice software?
Plumbing invoice software is a digital tool that helps plumbing businesses create, send, and manage invoices. It automates billing, tracks payments, and integrates with job scheduling and accounting software to streamline financial operations. This means less time on paperwork and faster payments.
For plumbing contractors, instead of manually writing invoices and chasing checks, digital invoicing keeps everything organized for them–all in one place, reducing errors and improving cash flow.
2. How does plumbing invoicing software work?
Plumbing invoicing software simplifies the billing process by handling everything from invoice creation to payment collection. Here’s how it works:
3. Is invoicing software worth the cost for plumbers?
Absolutely. Plumbing invoice software eliminates time-consuming manual billing, reduces costly errors, and helps contractors get paid faster. Instead of spending hours sorting through invoices and tracking down payments, plumbing businesses can automate the entire process. This means fewer late payments, fewer disputes, and more time to focus on jobs instead of paperwork. Investing in plumbing invoicing software isn't just about convenience—it directly impacts cash flow and overall profitability, making it a smart decision for businesses of all sizes.
4. What are some best practices to follow when implementing a plumber invoicing software?
To get the most out of plumbing invoice software, follow these best practices:
Finding the right plumbing invoice software isn’t just about automating billing—it’s about choosing a tool that keeps your business running smoothly. From faster payments to fewer errors and better cash flow, the right software should fit the way your team works, whether you’re handling residential jobs, commercial contracts, or service agreements.
Many platforms offer basic invoicing, but few provide a complete solution tailored for the demands of commercial plumbing businesses. That’s where an all-in-one platform built for field service professionals makes all the difference. Instead of piecing together different tools, having everything—dispatching, invoicing, job tracking, and payments—under one roof helps streamline operations and maximize efficiency.
Want to see what that looks like in action? Schedule a demo and take a quick look inside BuildOps. No commitments—just a chance to see if it’s the right fit for your business.
FIELD SERVICE MANAGEMENT SOFTWARE
BuildOps connects every part of your business. #1 all-in-one Field Service Management and Project Management Software for commercial service contractors. Streamline your dispatch, quoting/invoicing, service, projects, and reports.
