Procurement & Payables
Purchasing that closes clean
Track purchase orders, receipts, and vendor bills from the field to your ERP so every job's true cost is visible before the books close, not weeks after.
Trusted by 1,500+ commercial contractors across North America
Built for Finance Teams
Close the gap between the field and your books
Cost visibility as work happens
See committed costs when a PO is created, and actual costs as receipts and bills are recorded, not after close.
Job-matched purchasing
Every PO, receipt, and bill ties to the job. No re-keying, no guesswork.
Vendor accountability
Three-way matching connects POs, receipts, and vendor bills, so AP pays only for what was ordered and received.
Procurement Intelligence
From the PO to the ledger
When POs, receipts, and bills live in the same system as your jobs, costs flow to the right place with the right job, cost code, and phase. Less re-entry, and fewer surprises at close.
Purchase Anywhere, Sync Always
Bridge the gap between the purchase and AP reconciliation with procurement workflows built for the volume and complexity of commercial trades.
AI PO and Bill Scans
Snap a receipt on-site. OpsAI reads the vendor, line items, and dates and fills them in before the truck leaves the job.
Three-Way Matching
Match POs to receipts to vendor bills so AP pays only for what arrived. surface before payment, protecting margins and simplifying reconciliation.
Every role, same book
Every team uses one set of numbers
"I stopped chasing POs. Everything ties to the job and syncs to my ERP."
Match committed costs and actuals to vendor bills before the accounting period closes.
"Project POs, receipts, and bills all tied to the right cost code and phase. I can see committed costs and actuals before the pay app goes out."
See committed and actual costs by project before the pay app goes out.
"Every bill comes in matched to what was ordered and received. AP isn't chasing down POs — they're approving clean transactions."
Three-way matching surfaces discrepancies before payment — not after the check clears.
Proven Results
Real-world impact for financial leaders
"We've seen an increase in day-to-day operations efficiencies that's going to add up to significant savings in time and energy over the course of a year."
"If we didn't have BuildOps and the additional cyber security they give our company, we would be dead in the water."
"The ability to produce reports either on an individual job basis, a quarterly basis, or a project basis is something we'd never seen before in other software that we've used."
"We've cut down in our receivables from about 120 days to 30 days on average."
"Before we knew it, we were seeing quicker turnaround times on job closeout and a huge improvement in the time it took for quotes to be accepted by our customers."
"With BuildOps, we feel like we can go after anything. The sky is the limit as far as the size of the project."
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"BuildOps gave us an all‑in‑one system for both service and projects. Once we saw that, it was a no‑brainer."
"With the integration of BuildOps and Sage Intacct, our accounting system, we've been able to speed up the time it takes for us to bill customers."
"Our consulting division increased 300% because we were able to free up more time from the office to help other customers."
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"Sometimes systems promise you the moon, then you use them and see the weaknesses. It's been the exact opposite with BuildOps. Everything we wanted it to do, it could do."
"We used to be two weeks behind on job costing. Now we're up to date daily."
What makes BuildOps different
Built from the ground up for contractors who run projects, service, and everything in between. Not adapted. Made for the work.
Commercial work isn't an add‑on
Most platforms started in residential and stretched to fit. BuildOps starts with the complexity of commercial work.
Run the work in one connected system
Field, office, finance, and sales — all in one place. No duct-taped tools, no double entry, no dropped balls.
OpsAI is built in, not bolted on
OpsAI is already in your workflows. It recaps the day, calls out risks, and gives every role a clear next step.
Total Platform Synergy
Procurement is just the beginning
Reconciled purchasing data doesn't stop at the bill. It feeds job costing, project WIP, and your ERP — so the financials reflect what actually happened, from PO to payment. Explore the modules that complete the picture.
Financial features
Common Questions
Your procurement
questions, answered
How does BuildOps handle integration with my existing ERP (Sage, Viewpoint, etc.)?
BuildOps connects purchasing to your ERP so POs, receipts, and vendor bills flow to your books without duplicate entry. Integration depth, including three-way matching availability, varies by ERP. Our implementation team confirms your specific setup during onboarding.
What inventory costing methods are used?
BuildOps supports Standard, Weighted Average, FIFO, and LIFO, and different methods can be applied per item within the same tenant. Costs calculate automatically at receipt and issuance based on the method assigned, keeping job and project actuals accurate as materials move through the system.
Can field techs create POs from the job site?
Yes. Field teams can create POs from mobile and scan receipts with AI PO recognition. OpsAI reads vendor info, line items, and dates — so field purchases hit the system fast.
How does three-way matching work in BuildOps?
Three-way matching in BuildOps connects the PO (what you ordered), the receipt (what arrived), and the vendor bill (what you're being charged), so AP only pays for what was actually ordered and received. Discrepancies surface in the bill review before payment is processed. Three-way matching is available for Sage Intacct, NetSuite, and Spectrum. Our team confirms configuration requirements during implementation.
Can I track inventory across multiple locations?
Yes. BuildOps tracks stock across warehouses, trucks, and job sites. When field teams log parts used on a job, inventory quantities and costs update accordingly, giving office teams visibility into what's on hand, what's been used, and what needs to be replenished. Stock counts reflect what's been entered; physical counts require a manual reconciliation step.
Can BuildOps handle high-volume service and construction procurement?
Yes. BuildOps handles purchasing across service operations and construction projects in the same platform — multi-job POs, field orders, and drop-ship purchases all tracked alongside job costs. For contractors running both service and projects, purchasing data flows to the same job costing and ERP layer without maintaining separate systems.