Know your numbers before they move

Construction project financial software should cover the full money cycle from the moment costs hit a job to the moment cash lands in your account. Here's what matters most for commercial work, and how BuildOps delivers each one:

• Invoicing—Build invoices from actual job data: time, materials, and tech notes. No re-keying. BuildOps gets invoices out the day the work closes, not weeks later.
• Time Tracking—Log hours by job, apply overtime thresholds, and export payroll-ready data. For contractors who need certified payroll, prevailing wage, or complex union rules, BuildOps partners with Miter — which handles that complexity natively.
• Purchase Orders & Procurement—Create POs, track commitments against budgets, and match receipts to vendor bills. BuildOps ties every purchase to a job and cost code so committed costs are visible before invoices arrive.
• Job Costing—See labor, materials, and subcontractor costs against budget as work is recorded. Know where every job stands before the invoice goes out, not in the post-mortem.
• Inventory Tracking—Track parts across warehouses and trucks. When field teams log what was used, BuildOps ties every item to the job it touches, keeping material costs accurate before the invoice goes out.
• ERP Integrations—Sync with Sage, QuickBooks, or Intacct so your books stay accurate without double entry. BuildOps moves data both ways and keeps job-level financials aligned across systems.
• OpsAI for Finance—OpsAI writes invoice summaries from field notes, surfaces what needs attention in billing workflows, and keeps the back office in sync with the field.
• Real-time Operations Dashboard—Sales pipeline, service volume, and labor utilization, all connected, all in one place, all with up-to-date data.
• Financial Source of Truth—All team members see the same information, because it’s all up to date for everybody. All teams update data in one place, even through integrated tools like QuickBooks through a bidirectional sync, so everyone sees the same financial truth.
• Custom Saved Views—Build your own saved views by role and quick filter what you need. No need for manual exports.
• Job Health Metrics—You want the ability to track costs, margin creep, labor usage, and billing progress inside your jobs before you send invoices.
• Project Analysis Reports—Month-by-month billing, costs, profitability, and over/underbilling all in one connected report.
• Labor Analytics—Track profits, tech usage, and productivity how you need: by job, by location, by crew, and so on.

Real-time field reporting cuts end-of-month surprises, eliminates manual exports, and helps you identify margin issues before they compound. Field service reporting software connects field data to financials automatically, so you make faster decisions without waiting on finance.

In BuildOps you can filter, save, and share report views that are completely tailored to your role, and the roles of your team members. Whether you're tracking overdue invoices, technician profitability, or job cost variance, you can stop with spreadsheet exporting or manual rollups.

The level of customization available in BuildOps for reporting is one of the features our commercial construction project management customers love the most, because they find that other tools often just don’t fit for commercial work. As our customer Austin Hamlin from Certified Fire puts it: “A lot of alternatives treat a $1m project the same as a $2k service.” We think that just doesn’t cut it when it comes to the needs of commercial construction financials.

BuildOps integrates with the ERPs frequently used by commercial field service teams including Sage, Viewpoint, and Quickbooks. BuildOps syncs field data (time tracking, POs, invoicing, etc.) directly with your ERP's job costing and payroll modules. Data flows both ways, keeping financials accurate without manual re-entry.

BuildOps is an operational backbone for commercial construction teams to build on top of, no matter what other tools are in your tech stack.

BuildOps captures the operational side (contracts, projected costs, budgets, and COs) and feeds that into your ERP. Your ERP remains the system of record for booked actuals, revenue recognition, and audited financial statements, while BuildOps becomes your system of action, enabling each team member to confidently take next steps on the project.

OpsAI is live and in production today. Teams are using it now across dispatch, field documentation, asset capture, invoicing, and payment matching. It ships as part of BuildOps, not as a separate add-on.

Finance teams primarily use OpsAI to pull information from PO photos, extracting vendor, date, and line items to fill in records, and to match bulk payment to open invoices across multiple lines.

Finance teams have seen results like 80% less data entry using our PO scanning tools, have saved hours every month using our invoice automation, and love the ability to turn tech voice notes into structured field notes that convert to invoice notes in seconds.

Yes. BuildOps WIP reports are built on a custom reporting engine where columns, calculations, and filters are all configurable. Every contractor does WIP differently, so we help you to make it yours during implementation.

Custom Views let you configure role-specific dashboards from the same underlying data. PMs see forecasting and cost-to-complete, controllers see portfolio WIP and over/under-billing, and owners see margin across every active project.