Project Financials

Know your numbers before they move

Connect field activity directly to your bottom line. BuildOps gives PMs, controllers, and owners real-time visibility into project costs, billing, and margin so you catch drift before it costs you.

Dashboard for Jefferson Highschool Change Order Management showing 80.5% completion, $310,000 revenue, $233,250 cost, and $76,750 profit with a progress bar and project details table.

Trusted by 1,500+ commercial contractors across North America

Financial Visibility

Stop discovering margin problems at closeout

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Margin confidence

See projected cost vs. budget across every active project so you know where you stand before WIP hits.

Billing accuracy

Track over- and under-billing in real time. Catch cash flow gaps before they turn into month-end surprises.

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Change tracking

Log change order requests as scope changes happen so extra work converts to revenue instead of hiding forever in a field note.

For the complexity of project work

Built for projects, not just invoices

In service, you invoice per job and move on. In construction, revenue and cost stretch over months—with WIP, retainage, and change orders in between. BuildOps is built for that complexity.

Dashboard widget with financial data showing $60,378.32 in open accounts receivable and $184,373.98 in revenue billed over an orange industrial background with ducts.

Auto-Sync Your ERP

Connect project data directly to Sage Intacct, NetSuite, Vista, or Spectrum. Budgets, contracts, and change orders flow into your ledger without double entry.

Interface showing Buildops job list with statuses and ERP system table with account credits and debits connected by arrows.

Master your reporting

Get real-time visibility into over- and under-billing to keep your cash flow positive.

Project WIP Dashboard showing four projects in progress with details: Jefferson Highschool electrical $150, Riverside Offices HVAC $5,000, Northgate Mall electrical $20,000, Maplewood Pool electrical $7,000.

Protect Your Profit

Track scope changes and CO requests as they happen—stop unbilled work from silently chipping away at margin.

Dashboard showing change order management for Jefferson Highschool with $310,000 revenue, $233,250 cost, and 80.5% completion, listing four change orders with revenue and profit details.

One number, every role

Field to finance, one source of truth

Man in jacket reviewing construction blueprints on a table while holding a tablet in a bright office.
The Owner

"We've cut down our receivables from about 120 days to 30 days on average."

— Owner, Commercial Mechanical Contractor

Track billing status and cash flow across your project portfolio in real time.

Man in blue work shirt standing by a workshop table using a tablet with shelves and van in background.
The Project Manager

"Our margin dollars have improved just by keeping a closer eye on everything."

 — Project Manager, Mid-Market HVAC Contractor

See cost-to-complete by phase so you catch drift before closeout.

Man analyzing bar charts and data on a computer screen in a dim office with industrial shelves outside.
The President

"We were probably bleeding money, and just didn't know it."

— President, Mid-Market Mechanical Contractor

Stop unbilled scope changes from silently eating margin — see every cost as it happens.

Proven Results

Real-world impact for
commercial leaders

50%
increase in revenue

"We've seen an increase in day-to-day operations efficiencies that's going to add up to significant savings in time and energy over the course of a year."

"If we didn't have BuildOps and the additional cyber security they give our company, we would be dead in the water."

"The ability to produce reports either on an individual job basis, a quarterly basis, or a project basis is something we'd never seen before in other software that we've used."

75%
time saved in receivables

"We've cut down in our receivables from about 120 days to 30 days on average."

30%
growth in staff

"Before we knew it, we were seeing quicker turnaround times on job closeout and a huge improvement in the time it took for quotes to be accepted by our customers."

30%
increase in revenue

"With BuildOps, we feel like we can go after anything. The sky is the limit as far as the size of the project."

50%
increase in efficiency

"BuildOps gave us an all‑in‑one system for both service and projects. Once we saw that, it was a no‑brainer."

"With the integration of BuildOps and Sage Intacct, our accounting system, we've been able to speed up the time it takes for us to bill customers."

300%
growth

"Our consulting division increased 300% because we were able to free up more time from the office to help other customers."

Service 1st
2x
faster invoicing

"Sometimes systems promise you the moon, then you use them and see the weaknesses. It's been the exact opposite with BuildOps. Everything we wanted it to do, it could do."

"We used to be two weeks behind on job costing. Now we're up to date daily."

What makes BuildOps different

Built from the ground up for contractors who run projects, service, and everything in between. Not adapted. Made for the work.

Commercial work isn't an add‑on

Most platforms started in residential and stretched to fit. BuildOps starts with the complexity of commercial work.

Run the work in one connected system

Field, office, finance, and sales — all in one place. No duct-taped tools, no double entry, no dropped balls.

OpsAI is built in, not bolted on

OpsAI is already in your workflows. It recaps the day, calls out risks, and gives every role a clear next step.

Finance dashboard showing accounting sync status in progress with open accounts receivable at $970,692.50 and revenue billed to date at $1,341,658.10, including costs for transmission, electrical power, and low voltage labor.

Connected across every workflow

Project Financials is just the beginning

Financial data doesn't live in a silo, it's the pulse that powers the entire Project Management platform. Explore the other modules that turn field activity into executive-level financial intelligence.

Project Management features

Resource Planning

Plan crews by phase, cost code, and project schedule.

Materials & Subcontracts

Track every vendor commitment and subcontract in one place.

Field Execution

Capture daily reports, punch lists, and progress on mobile.

Document Control

Own your RFIs, submittals, and project records in one place.

integrations

Your projects sync directly with your ledger

BuildOps integrates with Sage Intacct, Vista, Spectrum, and NetSuite so contracts, budgets, and COs flow into your ERP without manual re-entry.

Common Questions

Your questions on project financials, answered

How does BuildOps handle integration with my existing ERP?

BuildOps syncs contracts, budgets, change orders, and WIP inputs with your ERP, including Sage Intacct, Vista, Spectrum, and NetSuite. The ERP stays your source of truth for actuals and formal WIP; BuildOps feeds it structured, clean project data.

Does BuildOps replace my ERP for WIP reporting?

No. BuildOps captures the operational side (contracts, projected costs, budgets, and COs) and feeds that into your ERP. Your ERP remains the system of record for booked actuals, revenue recognition, and audited financial statements.

How does OpsAI help with project financials?

OpsAI cuts the manual work between field and office, turning notes, updates, and job activity into structured data that feeds your budgets, cost tracking, and WIP. Cleaner inputs mean fewer surprises when it's time to review the numbers.

Can I customize the WIP report to match my process?

Yes. BuildOps WIP reports are built on a custom reporting engine—columns, calculations, and filters are all configurable. Every contractor does WIP differently; we expect you to make it yours during implementation.

What financial data can PMs see vs. controllers?

Custom Views let you configure role-specific dashboards from the same underlying data. PMs see forecasting and cost-to-complete; controllers see portfolio WIP and over/under-billing; owners see margin across every active project.

Can BuildOps manage both high-volume service and complex project financials?

OpsAI handles the busywork that slows project teams down—turning field notes into structured updates and surfacing the data that keeps financial decisions on track.