Materials & Subcontracts

Control material and subcontract costs before they hit your budget

Track every PO and subcontract against the right phase, budget, and cost code so your team sees committed costs early and avoids surprises later.

User interface of a purchasing system showing a purchase order successfully auto-filled with vendor Greybar and description OEM Replacement Fan Blade, on an orange industrial pipe background.

Trusted by 1,500+ commercial contractors across North America

Built for Construction Procurement

From vendor commitment to project budget before the work begins

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POs tied to the project

Create purchase orders linked to the project, phase, cost code, and department. No separate tracker needed.

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Subcontracts in one directory

Manage subcontractors alongside suppliers with compliance docs, retainage, and contacts in one view.

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Changes, not surprises

Track commitment change orders with full history: original amount, every revision, and who approved it.

From the field to the budget

Turn commitments into budget visibility

POs and subcontracts scattered across email, Word docs, and spreadsheets leave your budget blind. BuildOps gives PMs and buyers one place to create, track, and manage every vendor commitment tied to the project.

Dashboard widget with financial data showing $60,378.32 in open accounts receivable and $184,373.98 in revenue billed over an orange industrial background with ducts.

OpsAI PO Scanning on Mobile

Snap a photo of a receipt or PO in the field. OpsAI reads the vendor, date, and line items then fills in the purchase order. Review, adjust, and save in seconds.

Mobile screen showing a purchase order receipt being scanned and auto-filled by OpsAI with options to edit, generate PDF, and export purchase order.

Bill of Materials

Build your material buyout list. See what's been ordered, what's outstanding, and which items are linked to POs.

Purchasing dashboard for Jefferson High School showing project status 65% complete, category and item lists with costs and submittal statuses.

Field Orders

A streamlined PO for the field. Foremen log purchases on mobile and attach them to the project, phase, and cost code directly.

App screen showing Add Receipt form with vendor info, packing slip image, receipt items, and confirmation of added items.

Field, Office, and Finance

One system for POs, subcontracts, and costs

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The Project Manager

"Our margin dollars improved quite a bit just being able to keep a closer eye on everything."

— Project Manager

See every PO and subcontract against the project budget by phase and cost code.

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The CFO

"We can even initiate change order requests at the field level — allowing our project managers to remain aware of those changes, and negotiate accordingly."

— Chief Financial Officer

Capture scope changes as they happen so nothing slips between the field and the budget.

Construction worker wearing a yellow hard hat and plaid shirt using a red power planer on wood inside a wooden frame building.
Head of IT

"The commitment is already there. When the bill comes in, they know where to apply it — because they are all mostly committed costs."

— Head of IT

PO to receipt to bill which pushes into job costing and your ERP. No re-keying.

Proven Results

Real-world impact for commercial leaders

50%
increase in revenue

"We've seen an increase in day-to-day operations efficiencies that's going to add up to significant savings in time and energy over the course of a year."

"If we didn't have BuildOps and the additional cyber security they give our company, we would be dead in the water."

"The ability to produce reports either on an individual job basis, a quarterly basis, or a project basis is something we'd never seen before in other software that we've used."

75%
time saved in receivables

"We've cut down in our receivables from about 120 days to 30 days on average."

30%
growth in staff

"Before we knew it, we were seeing quicker turnaround times on job closeout and a huge improvement in the time it took for quotes to be accepted by our customers."

30%
increase in revenue

"With BuildOps, we feel like we can go after anything. The sky is the limit as far as the size of the project."

50%
increase in efficiency

"BuildOps gave us an all‑in‑one system for both service and projects. Once we saw that, it was a no‑brainer."

"With the integration of BuildOps and Sage Intacct, our accounting system, we've been able to speed up the time it takes for us to bill customers."

300%
growth

"Our consulting division increased 300% because we were able to free up more time from the office to help other customers."

Service 1st
2x
faster invoicing

"Sometimes systems promise you the moon, then you use them and see the weaknesses. It's been the exact opposite with BuildOps. Everything we wanted it to do, it could do."

"We used to be two weeks behind on job costing. Now we're up to date daily."

What makes BuildOps different

Built from the ground up for contractors who run projects, service, and everything in between. Not adapted. Made for the work.

Commercial work isn't an add‑on

Most platforms started in residential and stretched to fit. BuildOps starts with the complexity of commercial work.

Run the work in one connected system

Field, office, finance, and sales — all in one place. No duct-taped tools, no double entry, no dropped balls.

OpsAI is built in, not bolted on

OpsAI is already in your workflows. It recaps the day, calls out risks, and gives every role a clear next step.

Finance dashboard showing accounting sync status in progress with open accounts receivable at $970,692.50 and revenue billed to date at $1,341,658.10, including costs for transmission, electrical power, and low voltage labor.

Connected across every workflow

Purchasing is just the beginning

Vendor commitments made during procurement flow into project budgets, reporting and your ERP as work progresses. Explore the modules that connect the procurement phase to project execution and financial close.

Project Management features

Resource Planning

Plan crews by phase, cost code, and project schedule.

Field Execution

Capture daily reports, punch lists, and progress on mobile.

Project Financials

Track billing, costs and profit margin across the project portfolio instantly.

Document Control

Own your RFIs, submittals, and project records in one place.

integrations

Purchases that sync straight to your ledger

BuildOps connects with Sage Intacct, QuickBooks, NetSuite, Viewpoint Spectrum, and Vista, so POs, subcontract commitments, and vendor bills flow to your ERP without a second round of data entry.

Common Questions

Your questions on materials and subcontracts, answered

How does BuildOps handle subcontract POs?

Subcontracts are a dedicated PO type in BuildOps. Track retainage, compliance documents, billing, and scope of work from a unified vendor directory, separate from your material PO workflows.

Can purchasing software help protect project margin?

When POs are tied to a project, phase, and cost code, you see committed costs against budget before invoices hit AP. That early visibility helps PMs and finance catch overruns while there's still time to act.

How does BuildOps track changes to vendor commitments?

Commitment change orders let you formally adjust a PO or subcontract without losing the original record. Every change is tracked with amount, date, and approval, giving you an audit-ready history.

Does BuildOps integrate with my ERP?

Yes. BuildOps integrates with Sage Intacct, Viewpoint Vista, Viewpoint Spectrum, NetSuite, and QuickBooks. POs, subcontract commitments, and vendor bills flow to your ERP — reducing duplicate data entry and keeping project costs in sync with your books. Integration depth varies; our team confirms your setup.

What's the difference between a purchase order and a field order in BuildOps?

A purchase order is the full formal document for materials or subcontractor work. A field order is a streamlined version for techs on site: fewer required fields, mobile-first, and attached to the job directly.

How does BuildOps handle integration with my existing ERP (Sage, Viewpoint, etc.)?

BuildOps features a bidirectional, ledger-sync engine. Data flows from the field directly into your ERP's job costing and payroll modules, ensuring Financial Truth without manual re-entry.