Control material and subcontract costs before they hit your budget

Commercial construction materials and subcontract purchasing software unifies all the necessary purchasing aspects of managing construction projects with the other aspects of the operation, primarily to keep project budgets on track. The software will track all purchase orders, materials, labor, change orders as they are going through, and then summarize the information to track against budget, project scope, and profit margins.

When POs are tied to a project, phase, and cost code, you can see committed costs against the budget before the invoices hit AP. That early visibility helps PMs and finance catch overruns while there's still time to act, rather than waiting until the end of the month for a team meeting, or even worse the end of the project when it’s already too late to do anything.

If you work in commercial construction, large-scale projects require much more complex budget tracking due to change orders and submittals. To enable this kind of large-scale commercial construction project, you need a materials and subcontract purchasing software with these kinds of features:

• Submittal & Change Order Tracking—Track submittal and change order statuses and approvals to prevent work stalling.
• Audit-ready Documentation—When everything is tracked in the platform with dates and proof, it’s ready to present to subcontractors or customers in an instant. 
• PO Matching—Snap a PO or vendor bill and have the platform extract information like vendor or date and auto-fill the records for you.
• Mobile App—All team members can access all documents like work scope or budget that they have access to in the field and instantly.
• Real-time Built-in Version Control—Any role has the most up-to-date information, without the need to ever double or triple enter documents in the platform.
• Time Tracking—Get a full view of the labor already put into the project from all subcontractors.
• Customizable Reporting—Build the reports you need using any inputs you want. This is key for large-scale commercial construction projects that can’t use ‘out of the box’ reports that come with generic project management software.
• Role-Based Permissions—You can set access based on role and who needs to see what.

OpsAI is live and in production today. Teams are using it now across dispatch, field documentation, asset capture, invoicing, and payment matching. It ships as part of BuildOps, not as a separate add-on.

Finance teams primarily use OpsAI to pull information from PO photos, extracting vendor, date, and line items to fill in records, and to match bulk payment to open invoices across multiple lines.

Finance teams have seen results like 80% less data entry using our PO scanning tools, have saved hours every month using our invoice automation, and love the ability to turn tech voice notes into structured field notes that convert to invoice notes in seconds.

Subcontracts are a dedicated PO type in BuildOps. Track retainage, compliance documents, billing, and scope of work from a unified vendor directory, separate from your material PO workflows.

Commitment change orders let you formally adjust a PO or subcontract without losing the original record. Every change is tracked with amount, date, and approval, giving you an audit-ready history.

BuildOps integrates with the ERPs frequently used by commercial construction teams including Sage, Viewpoint, and Quickbooks. BuildOps syncs field data (time tracking, POs, invoicing, etc.) directly with your ERP's job costing and payroll modules. Data flows both ways, keeping financials accurate without manual re-entry.

BuildOps is an operational backbone for commercial construction teams to build on top of, no matter what other tools are in your tech stack.

A purchase order is the full formal document for materials or subcontractor work. A field order is a streamlined version for techs on site: fewer required fields, mobile-first, and attached to the job directly.