Document Control

Everyone builds from the same set

Manage RFIs, submittals, and drawings in one structured system so every document is linked to the right project and ready to defend your scope when it matters most.

Hotel Omega project files interface showing progress, folders, and detailed building floor plan drawing.

Trusted by 1,500+ commercial contractors across North America

From field issue to formal record

No more chasing paper between field and office

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Drawing-linked clarity

Pin RFIs directly to drawings so the field explains it once with full context.

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Submittal confidence

Track submittal statuses and approvals so nothing stalls the install schedule.

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Version control built in

Ensure every crew builds from the latest plans. No back-and-forth, no wrong revision.

Own your project record

Built for subs, not for the GC

GC portals control your access, your data, and your timeline. BuildOps gives specialty contractors a project record they actually own: structured, searchable, and available long after the job is done.

Dashboard widget with financial data showing $60,378.32 in open accounts receivable and $184,373.98 in revenue billed over an orange industrial background with ducts.

RFIs Pinned to the Plans

Create and track RFIs from the drawing itself, pinned to the exact location. The office sees the issue, the context, and the full response trail.

Digital plan with an RFI note about missing condensate drain line dimensions pinned to the drawing.

Structured Submittal Logs

Track every submittal with statuses, due dates, and approval workflows so questions and materials never stall the job.

Project submittals table showing item numbers, revisions, descriptions, specs, and types for a Boston address.

Secure File Access

Give the right people access to the right documents with role-based permissions.

Digital interface showing Hotel Omega project files including drawings, specifications, and progress bar at 65%.

From foreman to finance

One source of truth for
every role

Technician wearing gloves working on a turbocharger in a workshop with another person in the background.
The Technician

"I get home earlier because my paperwork is done before I leave the job."

— Field Technician

Close work orders fast with voice
notes and auto-synced photos.

Two people discussing a blueprint on a wooden table with a calculator and a yellow safety helmet nearby.
The Project Manager

"I can spot a margin leak on Tuesday and fix it by Wednesday without making 20 phone calls."

— Senior PM

See live photos and labor to catch margin leaks early.

Construction worker wearing a yellow hard hat and plaid shirt using a red power planer on wood inside a wooden frame building.
The Field Lead / Foreman

"Every crew follows the same standard—every site."

— Electrical Foreman

Enforce safety and QA with
required digital checklists.

Proven Results

Real-world impact for commercial leaders

50%
increase in revenue

"We've seen an increase in day-to-day operations efficiencies that's going to add up to significant savings in time and energy over the course of a year."

"If we didn't have BuildOps and the additional cyber security they give our company, we would be dead in the water."

"The ability to produce reports either on an individual job basis, a quarterly basis, or a project basis is something we'd never seen before in other software that we've used."

75%
time saved in receivables

"We've cut down in our receivables from about 120 days to 30 days on average."

30%
growth in staff

"Before we knew it, we were seeing quicker turnaround times on job closeout and a huge improvement in the time it took for quotes to be accepted by our customers."

30%
increase in revenue

"With BuildOps, we feel like we can go after anything. The sky is the limit as far as the size of the project."

50%
increase in efficiency

"BuildOps gave us an all‑in‑one system for both service and projects. Once we saw that, it was a no‑brainer."

"With the integration of BuildOps and Sage Intacct, our accounting system, we've been able to speed up the time it takes for us to bill customers."

300%
growth

"Our consulting division increased 300% because we were able to free up more time from the office to help other customers."

Service 1st
2x
faster invoicing

"Sometimes systems promise you the moon, then you use them and see the weaknesses. It's been the exact opposite with BuildOps. Everything we wanted it to do, it could do."

"We used to be two weeks behind on job costing. Now we're up to date daily."

What makes BuildOps different

Built from the ground up for contractors who run projects, service, and everything in between. Not adapted. Made for the work.

Commercial work isn't an add‑on

Most platforms started in residential and stretched to fit. BuildOps starts with the complexity of commercial work.

Run the work in one connected system

Field, office, finance, and sales — all in one place. No duct-taped tools, no double entry, no dropped balls.

OpsAI is built in, not bolted on

OpsAI is already in your workflows. It recaps the day, calls out risks, and gives every role a clear next step.

Finance dashboard showing accounting sync status in progress with open accounts receivable at $970,692.50 and revenue billed to date at $1,341,658.10, including costs for transmission, electrical power, and low voltage labor.

Connected across the platform

Document control is just the beginning

RFIs, submittals, and drawings don't live in a silo, they feed the entire Project Management Platform. Explore the modules that turn structured documentation into financial confidence.

Project Management features

Resource Planning

Plan crews by phase, cost code, and project schedule.

Materials & Subcontracts

Track every vendor commitment and subcontract in one place.

Field Execution

Capture daily reports, punch lists, and progress on mobile.

Project Financials

Track billing, costs and profit margin across the project portfolio instantly.

integrations

Your projects sync directly with your ledger

BuildOps integrates with Intacct, QuickBooks, NetSuite, and Spectrum so POs sync to your ERP with no manual re-entry.

Common Questions

Your questions on document control, answered

Do I still need the GC's portal if I use BuildOps for documents?

Yes, and that's the point. BuildOps doesn't replace Procore or the GC's system. It gives you your own project record that you control, so when the GC archives the job, your RFIs, submittals, and history stay with you.

Can my field team create RFIs on mobile?

Yes. Foremen and crews can create RFIs directly from drawings on their phone, pinned to the exact location with photos and markup. The office sees the issue in full context without a single phone call.

What happens to my project documents after closeout?

They stay in BuildOps, and are searchable, structured, and tied to the project. Unlike GC portals that lock access after the job ends, your full document trail is available for audits, disputes, and future bids.

Can I control who sees financial vs. operational files?

Yes. Project File Management includes role-based permission controls. Operational docs stay broadly accessible while sensitive financial and contractual files are restricted without losing structure or search.

How secure is our operational and financial data?

BuildOps features a bidirectional, ledger-sync engine. Data flows from the field directly into your ERP's job costing and payroll modules, ensuring Financial Truth without manual re-entry.

How do RFIs and submittals connect to change orders?

RFIs, submittals, and daily logs build a documented trail that anchors your change order requests. When the GC pushes back, you have timestamped, linked, and structured backup instead of digging through email.

How does drawing version control work?

Upload and manage drawing sets inside BuildOps. RFIs, punch items, and tasks link directly to drawing locations. When a new revision comes in, your team always builds from the current set without guesswork.