Everyone builds from the same set

Document control software takes the documents needed for construction like RFIs, submittals, SOVs, scope agreements, drawings, and anything else used during actual construction, and stores and organizes them in a single system so they are available to all team members and stakeholders when needed. During construction, these documents are needed by a variety of roles on a daily basis, so the software makes them accessible without these team members needing to constantly search for them or ask others for them.

A document control software can be as simple as document organization, but a more robust tool will offer document control as a component of a comprehensive field service management platform so those documents can link and empower other parts of the operation, linking to things like project budget or specific tasks and jobsites.

If you work in commercial construction, large-scale projects require a lot of documents throughout the process. To enable that kind of work, you want a document control software with these kinds of features:

• Pin RFIs Directly to Drawings—To provide clarity on the scope of work.
• Submittal Tracking—Track submittal statuses and approvals to prevent work stalling.
• Mobile App—All team members can access all documents they have access to in the field and instantly.
• Searchable—The platform enables searching of documents, as well as other jobsite and customer information. 
• Detailed Record of Work—Accessible even after jobs are complete, so it can always be presented to customers when asked for it, or used for internal reporting. 
• Real-time Built-in Version Control—Any role has the most up-to-date information, without the need to ever double or triple enter documents in the platform.
• Role-Based Permissions—You can set access based on role and who needs to see what.

Yes. Foremen and crews can create RFIs directly from drawings on their phone, pinned to the exact location with photos and markup. The office sees the issue in full context without a single phone call.

They stay in BuildOps, and are searchable, structured, and tied to the project. Unlike GC portals that lock access after the job ends, your full document trail is available for audits, disputes, and future bids.

Role-based permissions ensure your team only sees what they need to, and you are in full control of that. You can set permissions for field techs, for foremen, for office admin, for project managers, for business owners—whatever you need. BuildOps is a platform where all the data is accessible to anyone, whether they’re using a desktop or using their phone, but you are in total control of who sees what.

Maybe you want to build a custom report for each GC to see their current time tracked against the project, but you want a different dashboard for leadership to compare current hours for all GCs working on the project to date. With BuildOps, you can do that.

BuildOps is also SOC 2 compliant with enterprise-grade encryption for data in transit and at rest, so you can be assured: your data is secure, and your data stays yours.

RFIs, submittals, and daily logs build a documented trail that anchors your change order requests. When the GC pushes back, you have timestamped, linked, and structured backup instead of digging through emails.

Upload and manage drawing sets inside BuildOps. RFIs, punch items, and tasks link directly to drawing locations. When a new revision comes in, your team always builds from the current set without guesswork.

Yes, and that's the point. BuildOps doesn't replace Procore or the GC's system. It gives you your own project record that you control, so when the GC archives the job, your RFIs, submittals, and history stay with you.